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Front Row left to right:
Heather Collins, Communications Coordinator
Carol Schultheis, Events Coordinator
Jeannie Allen, Finance Coordinator
Lisbet Kline, Membership Coordinator
Back Row
left to right:
Carole Argulewicz, Director Coordinator
Peggy DiSunno, Team Coordinator
Chris Klepeis, Marketing Coordinator
Not Pictured:
Harriette Walters, Education Coordinator
(To e-mail any of the above, just click on the
name)
2007 STRATEGIC
PLAN (PDF)
RMT MEETING MINUTES
JOB DESCRIPTIONS FOR REGIONAL MANAGEMENT TEAM POSITIONS
Application for Regional Management Team 2008-2010
Member Information Sheet 2008-2010
QUALIFICATIONS/SKILLS FOR ALL TEAM MEMBERS
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Planning/organization skills
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Communication skills
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Delegation skills
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Motivational skills
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Time availability appropriate to each
position
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Flexibility and open-mindedness
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Good listening skills
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Positive approach to problem-solving
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MEMBERSHIP COORDINATOR (elected by regional
membership)
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Represents the interests of chapter
membership via contact with Chapter Membership Chairs and
individual chorus members
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Provides and facilitates a forum for
Chapter Membership Chairs at regional events
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Provides tools to chapters for
membership growth and retention
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Coordinates planning with Marketing
Coordinator for membership drives
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Organizes and facilitates the
application process and presentation of the Community
Activity Award to winner during regional contest weekend
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Provides membership recognition at
regional events through displays, signage, awards, etc
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Helps new chapters through the
Chartering Process
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Develops staff and trains future
Chapter Coordinator
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COMMUNICATIONS COORDINATOR (a regional appointment)
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Maintains the communications link
between the international organization and the region
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Develops and maintains the regional
leadership database
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Maintains a clear and complete record
of regional meetings and activities
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Prepares for, records and distributes
minutes of all meetings of the regional management team to
members of the team, chapters within her region, the
International Bylaws and Rules Specialist, and the Director
of Corporate Services at international headquarters
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Prepares correspondence for the
regional management team
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Chairs the nominating committee which
prepares the slate of candidates for election to the
positions of Team Coordinator, Directors' Coordinator and
Chapter Coordinator
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Oversees production and distribution of
regional publications such as newsletters and membership
directories
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Oversees printing and duplicating
services
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Maintains communication links with
appropriate individuals within the region
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Develops staff to assist in
implementing responsibilities such as:
- Printing/duplicating
- Leadership database
- Regional newsletters
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Maintains contact with appropriate
staff members at international headquarters
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DIRECTOR COORDINATOR (elected by the
chorus directors)
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Represents the interests of the
regional directors on the Regional Management Team
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Communicates with directors in her
region to assess their needs
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Communicates directors' needs and the
needs of their chapters to the Team Coordinator and
Education Coordinator
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Provides and facilitates a forum for
directors at regional events
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Maintains contact with appropriate
staff members at international headquarters
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EDUCATION COORDINATOR (an international
appointment)
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Develops, coordinates, and monitors
education programs
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Plans curriculum for educational events
such as seminars, workshops, etc.
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Coordinates education needs for
quartets and choruses
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Coordinates regional faculty visits to
choruses
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Develops a plan, in conjunction with
Marketing/Membership Coordinator, for maintaining the
integrity of the musical product and administrative
processes of chapters in revitalization
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Approves chapters and prospective
chapters for public performance
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Approves chapter-at-large quartets for
public performance
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Develops a faculty or staff to assist
in implementing programs such as:
- Faculty training
- Director Certification
- Young Women in Harmony
- Arranger training
- Quartet training
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Maintains contact with appropriate
staff members at international headquarters
EVENTS COORDINATOR (a regional appointment)
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Coordinates the physical aspects of all
regional meetings and events, including regional
competitions
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Inspects facilities to determine if
they are suitable for regional events
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Negotiates site contracts for regional
events
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Serves as or oversees the work of the
chair of the regional convention
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Oversees registration for all regional
events
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Develops appropriate forms and mailings
regarding regional events
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Develops a staff to assist in
implementing responsibilities such as:
- Site inspections
- On site management for meetings
- Mailings and registration
- Competition
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Maintains contact with appropriate
staff members at international headquarters
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FINANCE COORDINATOR (a regional
appointment)
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Prepares and submits to the regional
management team the annual budget for the region
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Manages bank accounts and investments
and keeps accurate and current records of all financial
transactions
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Receives all funds paid to the region
and issues all payments
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Holds the sole authority to sign
contracts on behalf of the region
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Participates in long-range financial
planning
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Coordinates ways and means (nondues
income) projects
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Reports about the region's financial
condition at meetings of the regional management team and
prepares an annual financial statement for the Director of
Administrative Services at headquarters
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Submits accounting records for audit at
the close of the fiscal year to a qualified person or
persons selected by the management team, or for examination
or audit at any time as directed by the management team
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Provides advice and training to chorus
treasurers and serves as financial consultant to choruses
with financial questions
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Provides financial information
necessary to complete applications for corporate gifts and
grants
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Negotiates contracts for services and
equipment
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Develops a support staff to assist in
implementing responsibilities such as:
- Grant applications
- Regional Ways & Means
- Bookkeeping
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Maintains contact with appropriate
staff members at international headquarters
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MARKETING COORDINATOR (a regional
appointment)
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Develops, uses and teaches
communications skills and tools that identify, establish,
and maintain relationships among the region, its chapters
and target publics
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Develops curricula and tools in public
relations/marketing and trains targeted publics at the
regional and chorus levels
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Serves as the primary media contact for
the region
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Instills within the members of her
region an awareness of their relationship to the
organization, to the region, and to other choruses
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Plans and implements programs in the
areas of membership growth and retention
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Provides marketing and public relations
support for regional events, products and programs
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Develops a plan, in coordination with
the Education Coordinator, to teach chapters in
revitalization ways to attract new members and retain
existing ones
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Visits chartered chapters to promote
membership growth and retention programs
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Guides prospective chapter(s) through
the Steps program
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Maintains contact with chapter-at-large
members to ensure their inclusion in regional events,
products and programs
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Develops support staff to assist in the
planning and implementation of programs such as:
- Publicity
- Steps
- Membership recruitment
- Membership retention
- Chapters in Revitalization
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Maintains contact with appropriate
staff members at international headquarters
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TEAM COORDINATOR (a regional
appointment)
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Facilitates the meetings of the
management team
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Coordinates the agenda for management
team meetings with input from team members
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Reviews and approves all chapter
standing rules
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Reviews regional standing rules and job
descriptions, and makes recommendations to the team for
necessary revisions; submits revisions to regional standing
rules to the Director of Corporate Services for approval
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Monitors implementation of the region's
long-range plan
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Maintains the regional calendar
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Is the link to all Team
Coordinators/Presidents in the Region
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Develops a support staff to assist in
implementing responsibilities such as:
- Chapter standing rules review
- Regional calendar and Date Clearance Form
- Coordinates Regional "Road Shows"
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Maintains contact with appropriate
staff members at international headquarters
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